Examination Board Medical Sciences
The Faculty of Medicine VU has two examination boards: one for the Bachelor- and Masterprogramme Medicine and one the Science Masters: Oncology, Personalized Medicine (CVR) and Epidemiology.
The central examination committee, with mandate to the sub-committees, carries out the tasks as laid down in the Higher Education and Scientific Research Act (WHW) and is the body that determines in an objective and expert manner whether a student meets the conditions sets the Teaching and Examination Regulations with regard to knowledge, insight and skills required to obtain a degree. The Central Examination Board operates at faculty level.
Shared examination
A partial examination committee deals with requests from students such as exams and examinations and supervises the quality of exams and examinations of the study program that falls under its responsibility.
A partial examination committee is also the body that deals with requests regarding the study program of individual students. For students, they always turn to the partial examination committee. This text provides information about the partial examination committee for medicine.
Plan of Action
The submission and processing of student requests take place according to a step-by-step plan:
- Request is submitted by the student according to the rules;
- The student will receive an automatic confirmation of receipt;
- The official secretary assesses whether the request complies with the submission rules. If not, the request will not be processed. The student will receive a message about this;
- The official secretary assesses whether the request is admissible or inadmissible (in other words, does the case belong to the partial examination committee for medicine?). The student will receive a message about this;
- Official secretary requests additional information from the student if necessary;
- Request will be dealt with by the sub-examination committee for medicine;
- The student will receive a decision from the partial examination committee within 20 working days of receiving his request, via a digital letter (by e-mail) and a paper letter by post.
FAQ examenation board and information provision
Type of requests
The Teaching and Examination Regulations (OER) of the degree program and specific study manuals describe for which components the approval of the partial examination committee for medicine is required. Requests with the following subjects can be submitted to the partial examination committee for medicine:
Use this application form.
Rules submit official request
- First ask the question: "Have I come to the right place with my question at the partial examination committee for medicine?"
- If you want to submit a request, it is recommended to ask the study advisers for advice.
- Therefore, first consult the Teaching and Examination Regulations (OER) (Bachelor and Master) and the Rules and Guidelines (RR) (Bachelor and Master).
- Requests to the partial examination committee for medicine must be submitted digitally with an application form, unless stated otherwise.
- Requests, questions or letters that have not been submitted digitally with an application form will not be processed.
- Special personal circumstances are only taken into account in the decision-making of the Medical Examination Board if the student has informed the study advisors of this special personal circumstance within three months of the occurrence or becoming known of the special personal circumstance.
- A recent grade list must be included.
Treatment and decision of the partial examination committee for medicine
Many decisions of the partial examination committee for medicine are taken on the basis of special personal circumstances. Special personal circumstances are unique for each student and in line with this, this also applies to the decision-making of the partial examination committee for medicine. A decision with an apparently identical request can therefore be different for each student. The intake in the master's program or financial situations are never the only ground for granting a request.
Term of decision-making
The Medical Examination Board has 20 working days to process a request and notify the student of a decision. The official secretary decides when a request will be handled. The student receives the decision of the partial examination committee for medicine by e-mail and the letter is stored in the digital student file. We urge you not to email or call after a meeting of the Medical Examination Board to find out what the decision is.
Shared Examination Medical Sciences
- Chairman: Prof. A.J.L.M. van Balkom
- Vice-chairman: dr. Y. Voskes
- Member: mrs. drs. O Wassenaar
- Member: mrs. dr. P.C.A.M. Bakker
- Member: dhr. prof. dr. P.L. Hordijk
- Official secretary: mrs mr drs. A.E.M. Boogerman
Meeting dates 2024-2025
Contact
For questions regarding the completion of the application form, please contact the board of examiners examcommissie@vumc.nl
For questions about the study that are not for the partial examination committee for medicine, please use one of the e-mail addresses below:
Examination Board Science Masters (Oncology, Personalized Medicine (CVR) and Epidemiology)
Consult the:
The Faculty of Medicine VU has two examination boards: one for the Bachelor- and Masterprogramme Medicine and one the Science Masters: Oncology, Personalized Medicine (CVR) and Epidemiology.
The Examination Board Science Masters executes its tasks according to the “Wet op het Hoger onderwijs en Wetenschappelijk onderzoek (WHW)”. and is the body which objectively and professionally assesses whether or not a student fulfills the criteria, the education and exam regulations have set with regard to knowledge, insight and skills, necessary to obtain the degree.
The Examination Board Science Masters also treats requests regarding examination filed by students of the aforementioned Masterprogrammes and supervises the quality of the examinations set by the educational programmes. The EB Science Masters is also the body to handle individual requests of students regarding the study program (curriculum) of Masters for which it is responsible.
Members of the Examination Board Science Masters
- Chair: Dr. I.V. Bijnsdorp
- Vice-chair: Dr. P.A.J. Krijnen
- Member: Dr. S.R. Baglio
- Member: Dr. I. van Maurik
- Member: Dr. J.F. Stins (external)
- Secretary: Mr. P.J. Wytzes
This page provides (some) information for students of the master programmes Personalized Medicine (Cardiovascular Research) and Oncology. Students of Epidemiology are kindly referred to the information in Dutch on the website (and that of the master Epidemiology itself).
Plan of action
The application and handling of students’ requests pursue the following plan of action:
- The request is submitted by the student;
- The student receives an (automatic) confirmation of receipt;
- The official secretary assesses whether or not a request meets the regulations for application. If not, the request is not handled by the Examination Board. The student will receive a message to notify him/her;
- The student will receive a message to notify him/her;
- The official secretary asks for additional information to be given by the student when necessary;
- The request will be dealt with by the Examination Board;
- The student receives the decision on his/her request of the Examination Board within 30 days after the receipt of the request via a digital letter (via e-mail) and a hardcopy via regular mail.
Requests
The following requests can be submitted to the Examination Board.
- Exemptions, personal requests and complaints request form
- Approval of optional courses approval form
- Approval of internships approval form
- Approval of literature studies approval form
Exemptions, personal requests and complaints
AD. 1 Exemptions
Exemptions are granted on the basis of acquired knowledge, insight and skills. The provided evidence for the exemption consists of previous obtained exams.
Rules regarding exemptions:
- Exemption is only granted if the acquired knowledge, insight and skills match those of the module for which exemption is requested. This means that learning objects must be comparable and the assessment needs to be at the same level.
- Exemption is only granted for modules, internships or courses part of the academic year in which the student takes part for the first time. If the student fails to inform the Examination Board in time the exemption is not granted.
- A request for exemption needs to be sent to the Examination Board at least six weeks before the start of the module and should be provided with documentation. The electronic form for requests needs to be used.
- A request for exemption after completion of the module will not be granted.
- For particular educational modules as stated in the OER (thesis or final assignment) exemption is not granted.
AD. 2 Personal requests concerning (interim) examinations
Personal circumstances might lead to exceptions on the rules concerning examination, for example a request for an additional retake, elongation of the validity of examinations or another type of examination that is described in the OER. A personal request can be submitted to the Examination Board only when exceptional personal circumstances affected your educational program.
Personal circumstances that are considered by the Examination Board are:
- Illness of the student;
- Physical or physiological conditions;
- Pregnancy of the student;
- Personal circumstances related to family;
- Membership of an accreditation committee (chapter 5a WHW);
Exceptional behavior (status provided by the board of directors needs to be accompanied).
AD. 3 Complaints regarding examinations
The Examination Board can be informed about complaints regarding examination. For example the procedures during the examination, cases of fraud or when a student does not agree with a procedure of assessment. Note that is not possible to object against a grade in terms of content. In the latter matter the student first needs to contact the examiner responsible for the module.
AD. 4,5,6 Approval of optional courses, internships, extensions and literature study
Optional courses, internships, extensions and literature-study have to be approved by the Examination Board. The Shared Examination Board has installed examiners to approve these. Use the form to request approval.
Rules for filing a request
- Ask yourself the question; does my request fall within the competence of the Examination Board or should I apply my question elsewhere?
- First check the “Academic and Examination Regulations (OER)”
- and Rules and guidelines Examination Board Science Masters
- and Rules and guidelines Examination (Regels en richtlijnen) EpidM
- and the Protocol concerning fraud
- Requests to the Examination Board have to be filed using one of the digital request forms unless otherwise indicated.
- Requests, questions or letters that are not filed using the digital forms will not be answered or dealt with.
- The mark list has to be attached.
The Examination Board will inform the student of the decision within 30 days after filing the request. The applicant receives an e-mail message about the decision or the progress of the request..
Meeting dates 2023-2024 (with reservation)