Important self-service options for external employees

• Ancillary employment (only for professors occupying endowed chairs)

  The sector-wide Ancillary Employment Regulations also apply to professors occupying endowed chairs. They are registered at the university as external employees, as they do not have a regular employment position at VU Amsterdam.

  Professors occupying an endowed chair generally have their main place of employment elsewhere. This ‘main place of employment elsewhere’ comes under the sector-wide Ancillary Employment Regulations. It is for this reason that the ‘main place of employment elsewhere’ of professors occupying an endowed chair must be registered as ancillary employment using the self-service option, regardless of whether this ‘main place of employment elsewhere’ is regarded as their primary job.

  Also, it is possible for professors occupying an endowed chair to have other ancillary employment activities. The same thing applies here: the sector-wide regulations state that these activities should also be reported and, after the agreement of the manager at VU Amsterdam has been obtained, they should be registered by the professor in question using the self-service option.

• Time recording

  You may be asked to register in VU Amsterdam’s system the hours you have worked. All the information, including which self-service option to use, is described on the Time Recording page.

• Hybrid working

  VU Amsterdam facilitates hybrid working for all employees who are able to carry out part of their work at home or another location. You make arrangements about this with your manager. 

• VU Code of Conduct, safety and personal data

  Two months before your agreement is due to expire, you will be notified to that effect in your VU Amsterdam email. If you are a non-Dutch national, you will be notified three months in advance. Your manager or client will also receive this notification.

  Contact your manager or client to see whether or not your agreement is to be extended. If not, it will expire automatically. If your agreement is to be extended, then you should enter the extension yourself using the External Employee Agreement self-service option. You will be taken to the ‘Edit Work Order’ page, where you should alter only the end date.

  Please note that if you do not enter your extension on time, your VUnetID will be blocked on the first day after your end date. The same applies to all access rights to systems and applications. If you enter the extension at this stage, all the authorisations previously granted to you must be reapplied for. This takes several working days. You can prevent this by entering your extension on time.

• Reporting sick and reporting your recovery

  Should you find yourself, as an external party, navigating the exploitation of the results of teaching, research and patient care, a legal framework exists to address this. These regulations can be found in the Knowledge exploitation regulations VU. They govern the procedures related to potential claims on:

  •  intellectual property rights
  • the exploitation of research results, income distribution from those rights
  • handling the publication of protectable inventions
  • and participation in new (spin-off) companies.

  For questions, you can contact Innovation Exchange Amsterdam (IXA).

Contact VU - HR Service Desk