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Profile Fund

Last updated on 22 September 2021

Students who have fallen behind in their studies can make use of financial aid for their programme from the Profile Fund regulations. Different personal circumstances can lead to study delay. If you are eligible for financial aid, depends on the terms and conditions .

When can you apply?

  • Corona only in exceptional cases

    The pandemic and the measures taken by the government and educational institutions in connection therewith do not apply as study delaying special circumstances for which an appeal to the Profile Fund Regulation is possible. In exceptional cases this may be different, as described below. See page 9 of the Service document HO - Coronavirus COVID-19 approach of the Ministry of Education, Culture & Science.

    Delay in your studies due to special circumstances

    In general, the purpose of the Profile Fund is to provide financial support to those individual students who, due to special circumstances, experience or expect to experience a delay in their studies. This concerns students who pay statutory tuition fees and are (or have been) entitled to a performance scholarship (art. 7.51c WHW).

    Special personal circumstances as a result of illness due to the coronavirus

    Students who pay statutory tuition fees and are or have been entitled to a performance scholarship and who, due to the corona crisis, have to deal with special personal circumstances that cause them to delay their studies, are entitled to financial support from the Profile Fund. This concerns students who have to deal with an incurred or expected delay in their studies because they themselves are or have been ill due to the coronavirus, or because of (informal) care for) sick family members. Student parents who have to combine education with care for children who are at home because of the coronavirus, and who suffer or expect to suffer a delay in their studies, are also entitled to the Profile Fund.

    No compensation for delay due to forced changes in the educational program by Cabinet measures

    The circumstance that a student is or is expected to be delayed due to forced changes in the educational program that the institution has had to make as a result of the Cabinet measures, does not entitle him/her to the Profile Fund. This situation cannot be regarded as the special circumstance referred to in the context of the Profile Fund that the study programme is insufficiently studyable.

    Policy

    Institutions are not expected to provide additional grounds for entitlement in their own policy to compensate students for study delays. This is in view of the force majeure situation and the efforts they make to avoid disadvantages for students as much as possible.

    Institutions monitor how much they pay out of the Profile Fund to students who appeal to the fund due to circumstances related to the corona crisis. VSNU, VH and OCW consult on the results and interim results of the monitoring.

  • Which circumstances apply

    During your time as a student, you may face circumstances that cause you to fall behind in your studies. Students who have fallen behind in their studies can make use of financial aid for their programme from the Profile Fund regulations. The Profile Fund regulation is divided into four parts; you can see below which one covers which circumstances.

    Part 1  Force majeure

    Circumstances beyond your control, such as illness or pregnancy and birth, exceptional family circumstances or a handicap or chronic illness.

    Part 2  Specific situations

    An infeasible programme, a non-subsidized Master’s programme, or students who perform at the top level of sport or culture.

    Part 3  Administrative grants institutional bodies    

    Work duties resulting from membership of a participation council or programme committee, or from being a Faculty Board observer.

    Part 4  Administrative grants student organizations

    Membership of the board of a foundation or association recognized by VU Amsterdam.

  • Notes to documents

    Profile Fund Regulations valid since September 2019  
    If you are delayed from academic year onwards 2019-2020, the Profile Fund Regulations valid from September 2019 apply to you. 

    Regulations concerning the implementations of the Profile Fund regulations valid since September 2019

    Among other things: the deadlines for applications and the documents to be submitted. If you are delayed from the academic year onwards 2019-2020, then the Regulations valid since September 2019 will apply to you.   

    Grants awarded from the Profile Fund valid since September 2019

    Information about the grants awarded form the Profile Fund. If you are delayed from academic year onwards 2019-2020, the document Grants awarded from the Profile Fund valid since September 2019 will apply to you.    

  • General conditions you have to meet

    To be eligible for financial support, you must meet a number of general conditions. Please read the Profile Fund Regulations for any specific conditions. 

    a. Financial support is granted to students who have, as a result of circumstances described in these regulations, fallen behind in their studies in an academic year in which they are enrolled as full-time or work-study (‘dual’) students at VU Amsterdam on a programme, the final assessment for which they have not yet had.

    b. A student taking a Bachelor’s programme is exclusively eligible for the financial support if the student owes statutory tuition fees for the programme concerned and the student is or was entitled, with respect to the programme concerned, to the performance-related grant for higher education as referred to in the Student Finance Act (WSF 2000).

    c. A student taking a one-year Master’s programme is exclusively eligible for the financial support if the student owes statutory tuition fees for the programme concerned and no more than two years have elapsed since the student first enrolled on a Master’s programme at VU Amsterdam.

    d. A student taking a two-year Master’s programme is exclusively eligible for the financial support if the student owes statutory tuition fees for the programme concerned and no more than three years have elapsed since the student first enrolled on a Master’s programme at VU Amsterdam.

    e. A student taking a three-year Master’s programme is exclusively eligible for the financial support if the student owes statutory tuition fees for the programme concerned and no more than four years have elapsed since the student first enrolled on a Master’s programme at VU Amsterdam.

    f. A student who, solely on the grounds of nationality, is not or has not been entitled to higher education performance-related grant as referred to in the Student Finance Act 2000 (WSF 2000), if he/she does meet the other requirements of this scheme. The student concerned must have paid the institutional tuition fees to VU Amsterdam.

    (Conditions b to f do not apply to Part 4.)

  • 'Force majeure' and 'Specific situations'

    Force majeure (Part 1)

    Part 1 Force majeure is taken to mean the following extenuating circumstances:

    1. Illness or pregnancy and birth
    2. Extenuating family circumstances
    3. A disability or a chronic illness

    Specific situations (Part 2)

    Part 2 Specific situations of the regulations applies to the following:

    1. Students following an insufficiently attainable programme
    2. Students following a CROHO-accredited programme not wholly subsidized by the government
    3. Students performing at the highest level in sports or culture

    Please read the Profile Fund Regulations for any specific conditions for part 1 and 2. 

    To be eligible for financial support, you must notify the study advisor of your programme immediately, but at least within three months after the occurrence of the circumstance in question. If the notification is given later, no claims for aid will be accepted for a delay in studies which occurred more than three months before the extenuating circumstance was reported.

    The academic advisor may refer you to a student counsellor. You should therefore contact your academic advisor as soon as you become aware that your studies may be delayed.
    Before submitting your request, read the Implementation Regulations carefully. They explain how to submit your application and which documents you should include. 

    Please note that you must send various documents, such as a doctor’s note, with your application. Request these documents in good time and do not wait till the day of the deadline!

    Documents to be added.  Your application will only be dealt with by the Student Financial Support Fund Committee if it is complete.

    When and how to apply for financial aid
    You should submit a request for establishing and payment of aid from the Profile Fund at the end of the academic year in which the circumstances occurred. You will find the application form under 'Apply for Profile Fund and deadlines'.

    The deadline for submitting requests for financial aid for academic year 2019-2020 expired 15 January 2021.

  • 'Administrative grants institutional bodies' and 'Student organizations'

    Administrative grants institutional bodies (part 3)

    Condition for financial aid on the basis of part 3 is the position of:

    1. Member of a Participation Council at central or faculty level (USC and FSC)
    2. Member of a Programme Committee (PC)
    3. Observer of a Faculty Board (FB)

    Studentenorganizations (part 4) Condition for financial aid on the basis of part 4 is the position of:

    1. Student organizations which are recognized by the Vrije Universiteit Amsterdam
    2. Financial contribution to organizations ‘familiar’ to Vrije Universiteit Amsterdam for non-recurring and non-standard activities of limited scope.

    Please read the Profile Fund Regulations for any specific conditions for part 3 and 4. 

    When and how do I apply for financial aid

    You should submit a request for establishing and payment of aid from the Profile Fund within two months after the academic year ends, but before November 1, 2020. You will find the application form under 'Apply for Profile Fund and deadlines'.

    Before submitting your request, read the Implementation Regulations carefully. They explain how to submit your application and which documents you should include. 

    Recognition procedure for student organizations and further explanation of administrative budgets

    To receive a board budget from the Profile Fund, you must be a student organization (association or foundation) recognized by VU Amsterdam. To be recognized you must meet various conditions. Read the most frequently asked questions about the recognition procedure and administrative budgets.

    When and how to submit a request for financial support and recognition

    Submit your request via the application form 'request financial support' between 1 September and 31 October following the academic year in which the board was active of administrative activities took place, regardless of the start and end of the administrative term customary for that organization/board. 

    Please find the application form under 'Apply for Profile Fund and deadlines'. The application for recognition must be submitted by a student organization before 1 May. Please note, the year in which your recognition is honored, you cannot apply for a board budget yet. This is only possible in the following academic year.

    Please note: USR members must submit a request for payment of a board grant immediately at the start of the academic year and before 30 September.

  • Additional support for full-time board members

    Are you a full-time board member? If so, you may be eligible for additional support from the Profile Fund. Read the conditions.

    You apply for additional support at the same time as your administrative grant. The Provisions for additional support application forms are sent by the Profile Fund Committee in August every year to associations and participation body members who are eligible.

  • Apply for Profile Fund: Forms and deadlines

    You can apply for Profile Fund part 1 (Force majeure) and 2 (Specific situations) for the academic year 2020/21 until 15 January 2022. Use this form to submit an application to the Profile Fund. 

    The application for recognition of a student organization must be submitted to the Profile Fund Committee before 1 May. Recognition is effective as of the following September 1 and is valid for three years. The deadline for re-recognition is also May 1.

    You can apply for Profile Fund part 3 (Administrative grants institutional bodies) for the academic year 2020/21 until 1 November 2021.

    You can apply for Profile Fund part 4 (Student Organizations) for the academic year 2020/21 until 1 November 2021.

Questions about the Profile Fund?

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