Organising an event

Last updated on 27 October 2025

Want to organise an event at the VU Campus?

In most cases, you can arrange this yourself:

Request your room reservation from FCO Service Desk or Central Reservation Office (CRP).
Then request catering, audiovisual resources, furnishing materials and graphic communication tools.

Do you need strategic advice? Or are you organising a one-off event in line with VU-wide strategic goals and looking for support? Then take a look at what Team Events can support you with via this link.

Booking an event room

Requests for Aula, Auditorium, reception rooms and Theatre 5 (New University Building) can be submitted to the FCO Service Desk via 'Request form Room reservation'.
The request form for the other event rooms (such as Aurora, MF Atrium, Agoras and Garden Hall) can be found via this link.
Reserve a meeting room

You can request meeting rooms in the Forum Area, Salutem and New University Building via this link.
Reserving a lecture room

Requests for lecture rooms go through CRP using the 'Education Hall Request Form'. This also applies to Theatre 1 to 4 and 6 to 9 (lecture rooms NU building).

Booking a meeting or event room

Catering – from coffee to lunch and from drinks to parties

Event location preparation

Organising an event

Reserve rooms

Booking an event room

Reserve a meeting room

Reserving a lecture room

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