Level 4 Administrative management

Managerial tasks and Leadership - Art of Engagement

• People management

  • Strategically steers towards a diverse and sustainable staffing.
  • Coaches strategic management in the development of their personal talent and proactive management of this among their own employees.
  • Ensures a physically and socially safe climate, has an eye for signals of unsafety and work pressure and acts proactively.
  • Ensures effective and motivating cooperation. Invests in community building, visibility and exemplary behaviour.
  • Applies their own vision, but does not do everything themselves, knows how to delegate in time. 
  • Mediates in difficult conversations, asks for professional support in a timely manner where relevant.

• Financial management

  • Adopts the budget of the faculty or division including investments and takes accountability for its implementation.
  • Actively directs strategic management on income generation, entrepreneurship and valorization and safeguards this for employees.
  • Monitors an explainable distribution of resources in one's own faculty or division.
  • Monitors the progress of the realization in the meantime, connects short-term and long-term forecasts and realization. 
  • Helps determine VU-wide investment and resource distribution and critically monitors progress and realization.

• Process management

  • Represents faculty or division in programmes, monitors progress and decision-making in line with the agreed course. 
  • Translates digital developments into their own strategy, challenges strategic management to develop application in work processes.

• Strategic management

  • Translates relevant external and internal developments into the strategy of the faculty or division, in line with the VU strategy and achieves support.
  • Proactively contributes to the strategy of VU Amsterdam.
  • Focuses on quality policy for their own area of responsibility, stimulates interdisciplinary cooperation and monitors progress.
  • Invests in effective administrative relationships with employee participation and other administrative consultations.
  • Inspires employees to proactively contribute to vision and strategy. 
  • Represents the faculty or division externally.

• Leadership - Art of Engagement

  • Shows exemplary role in Art of Engagement:
    1. Contributes to the bigger picture
    2. Is bold and decisive
    3. Is clear and transparent
    4. Listens and gives room for growth
  • Always develops their own leadership
  • Shares their own development and mistakes, steps over their own shadow
  • Creates a safe culture of accountability
  • Commits themselves to decisions taken and loyally propagates them

Development and training

• Mandatory training for academic staff

  • Meesterschap in besturen (in Dutch only)
  • Recognizing (social) safety

• Mandatory training for support staff

  • Meesterschap in besturen (in Dutch only)
  • Recognizing (social) safety

• Further development

  • Administrative leadership UNL (deans)
  • Executive coaching
  • Effective dialogues (in Dutch only)
  • Mentorship (support staff)
  • Mentorship (academic staff)
  • Team coaching
  • Intervision

Positions and roles

• Positions and roles of academic staff

  • Dean 1,2
  • Portfolio holder Research
  • Portfolio holder Education
  • Portfolio holder Impact

  Cursive positions are not a formal UFO position but a VU-specific position or role.

• Positions and roles of support staff

  • Policy Director 1
  • Secretary to the Executive Board
  • Managing Director 1, 2, 3

Four levels of leadership