Erasmus scholarships for staff members

More information

• PhD students

  PhD students employed by the Vrije Universiteit Amsterdam are eligible for Erasmus+ staff funding. More information can be found under the headings below (Staff mobility for training and Staff mobility for teaching).

  All PhD students qualify for the Erasmus+ scholarships for traineeships. Traineeships are understood in this case as research visits of 60 days or more.

  For funding of shorter research visits please look under the heading Staff mobility for training, or contact Erasmus@vu.nl.

  Road map

  Roadmap Erasmus+ scholarships for PhD internships

  Scholarship forms 2024-2025

  • PhD Grant Agreement
  • PhD Learning Agreement
  • PhD Statement Green Travel
  • PhD Traineeship Certificate

  Scholarship forms 2025-2026
  Will be published in August 2025.

• Staff mobility for employees

  Staff mobility for training

  Staff members can qualify for funding when the aim of the training is to acquire new professional skills or knowledge. Examples include job shadowing, taking a language course, participating in an international staff training week, or a summer- or winter school. Attending an international conference is not considered training.

  • Duration
    The training period abroad should be at least 2 days and maximum 14 days; however, VU Amsterdam will provide funding for a maximum of 10 days, excluding travel days. A bilateral Erasmus+ agreement between Vrije Universiteit Amsterdam and the institution providing the training is not obligatory.
  • Requirements
    Staff members must submit the  Mobility Agreement (a  short training programme) signed by both Vrije Universiteit Amsterdam and the receiving institution or organisation. The aims and the added value of the mobility, planned activities, and the expected results must be specified in this document. In addition to this, a Grant Agreement must be submitted in which the agreements with regards to the training are set down in writing.
  • After your stay  
    The receiving institution will, after the mobility period has ended, issue the Certificate of Participation in which the start- and end date of the training is confirmed. After the period abroad, the employee must fill in the ‘EU Online participant survey’. The request to fill in this form will be sent automatically per email.

  Staff mobility for teaching

  Lecturers who want to teach at a foreign educational institution are eligible for Erasmus+ funding. However, a scholarship will only be granted when the institution has a bilateral Erasmus + agreement with VU  Amsterdam.

  • Duration
    The teaching period should last a minimum of 2 and a maximum of 60 days and per week at least 8 hours of actual teaching is obligatory. However, VU Amsterdam will provide funding for a maximum of 10 days, excluding travel days.
  • Apply for scholarship
    The lecturer needs to submit the Mobility Agreement (a brief teaching programme) beforehand, signed by both Vrije Universiteit Amsterdam and the receiving institution. The aims and the added value of the mobility, the content of the curriculum and the expected results must be specified in this document. In addition to this, a Grant Agreement must be submitted in which the agreements and reciprocal obligations with regards to the teaching assignment are set down in writing.
  • After your stay
    The receiving institution will, after the mobility period has ended, issue the Certificate of Participation in which the start- and end date of the teaching assignment is confirmed. After the period abroad, the lecturer must fill in the ‘Online report form’. The request to fill in this form will be sent automatically per email.

• Bilateral Erasmus + agreements

  The International Office of VU Amsterdam manages the Erasmus + agreements, and can set up new agreements if necessary. Please contact the International Office via internationalrelations@vu.nl for queries with regards to bilateral agreements for staff mobility.

• Grant support for 2024-2025

  Daily allowance

  Participants receive individual support in the form of a daily allowance. The amount depends on the country of the receiving institution.

  Country in which the institution or organisation is located	Allowance per day
  Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Norway, Sweden	€120
  Cyprus, Czechia, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain	€110
  Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Turkey	€100

  Reimbursement of travel expenses

  Next to the daily allowance, funding is provided for travel expenses depending on the distance in kilometres between Amsterdam and the receiving institution or organisation. The online distance calculator of the European Commission must be used for this. The travel distance entails the number of kilometers between Amsterdam and the location of the receiving institution/organisation (one way). The reimbursement is the amount for the mobility period.
  
  Staff participants on staff mobility may receive up to two travel days funded by individual support.
  
  In case of green travel with sustainable means of transport, staff participants on staff mobility may receive up to four additional travel days funded by individual support.
  
  If green travel is made to the receiving institution, a ‘statement green travel’ must be completed.

  Travel distance	Standard travel - amount	Green travel - amount
  between 10 and 99 KM:	€28 per participant	€56 per participant
  between 100 and 499 km:	€211 per participant	€285 per participant
  between 500 and 1999 KM:	€309 per participant	€417 per participant
  between 2000 and 2999 KM:	€395 per participant	€535 per participant

  Payment

  The payment of the grant will be transferred to the faculty or department, rather than being transferred directly to the staff member or teacher. The respective faculty or department has to settle the payment with the application themselves. Erasmus+ funding cannot be used to cover costs previously financed by other European funds (e.g. Strategic Partnerships).

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