Hora Finita: manuals and FAQs

F.A.Q.

• I am not able to log in

  There may be several reasons for this. Please report this to the Hora Finita contact for your faculty, Graduate School or Research Institute (see below). Provide your name and VU-net ID, and also report if you do not have a VU-netID (yet).

  Your Hora Finita support contact may pass the question on to other support staff.

• How do I log in using my VUnetID?

  Go to horafinita.vu.nl and then click on 'login with VUnetID'.

  If you are not yet logged in to VUnet, you will be prompted to do so using your VUnetID and password.

  You will then be asked once whether you wish to log in via SurfConext. Choose 'Yes' and Hora Finita will check if you are a user. If this is the case, you will log in automatically. Otherwise, you will not be able to access.
  

• My personal details in Hora Finita are not correct

  The personal data contained in Hora Finita is for the most part derived from the VU personnel system eHRM. If users see wrong details in Hora Finita and these fields are 'grey', it means that the data cannot be modified in Hora Finita.

  To get the correct data in Hora Finita, you will have to adjust the data in eHRM via VUnet. Go to Services > personnel > change my personal details.

• I need a document to certify I am a PhD student.

  You will receive a notification after your successful registration.

• Where can I certify my Master diploma?

  Foreign, non certified diploma's can be validated at the Beadles Office. A copy will be made and certified for archive purposes.

  Certification of (a copy of) a diploma may also be done by an ambassy, any other competent authority or a solicitor/notary.

  Dutch Master diploma's can be certified by the University.

• How do you assess whether a doctoral candidate without a Master's degree has the required knowledge?

  The assessment of the knowledge level of a candidate for a PhD is a responsability of the Faculty, with the Dean as the ultimate responsible person.

  If an extra document, such as a CV or a letter from the promoter, needs to be added to the registration, this can be done in Hora Finita.

• What if there are 3 promoters or co-promoters?

  It is possible to deviate from the 'standard'. Three promoters and/or co-promoters can therefore be registered in Hora Finita. The Dean must ultimately give his permission.

• What about double and joint degrees?

  Any variation of a joint/double degree can be recorded during the registration, together with a number of basic data. If there is already an agreement, it can be attached (uploaded). If such an agreement comes later, the Hora Finita contact person of the Faculty or Graduate School can add it to the file. 

  A paper version must be kept.

• Are training certificates archived in Hora Finita?

  The individual courses are registered and approved in Hora Finita. This records the number of ECs achieved.

  You can add a certificate to the file if you want.

• What happens if one or more members of the doctoral examination committee rules against the doctoral candidate?

  Hora Finita follows the PhD regulations. This means that all individual reactions, including rejections, are transparent for the chairperson of the Doctoral Examination Committee. The chairman may contact the committee member for further clarification if necessary.

  The chairman ultimately gives the 'final verdict', which is then passed on to the Dean for approval. The individual assessments are transparent for the dean. He therefore makes the real final decision to admit a PhD candidate to the PhD conferral.