In specific terms, this means that an international trip will generally only be approved by supervisors and accommodation expenses reimbursed by the university under the following circumstances:
- The journey is for the purpose of an international meeting lasting more than three hours and the journey is made by public transport if the journey time is six hours or less by public transport.
- The journey is for the purpose of an international meeting lasting more than three hours and the journey is made by public transport if the journey time by public transport is shorter or equal to the equivalent plane journey.
- The employee concerned makes no more than one intercontinental flight every two years.
The following additional regulations apply:
- Any journey that can be made by public transport within eight hours should be made by public transport.
- Any journey that is no more than two hours longer by public transport than by plane should be made by public transport.
With respect to the latter two requirements, a ‘comply-or-explain’ approach will be taken, so that supervisors have some scope for discretion.
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