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Workshop Project Management: How to avoid project overruns

Master complex projects with systemic thinking, co-creation, and simulation tools to prevent overruns and deliver sustainable results.

What will you gain from this programme?

Participants will be able to:

  • Identify the invisible dynamics that affect your projects before anyone else sees them coming;
  • Understand why fixing one problem often creates three new ones (and how to break that vicious cycle)
  • Recognize which delays matter and which ones don’t
  • Understand co-creation frameworks that make everyone invested in success
  • Design integrated strategies that solve problems
  • See the whole structure of the project, instead of isolated parts
  • Develop the ability to understand and interpret simulation models to help your decisions

Learning objectives

By the end of the programme, participants will:

  • Identify dysfunctional dynamics that pressure projects;
  • Understand how interventions in one area often mean unintended problems in other areas or later and how to avoid that problem;
  • Understand the importance of the different delays in a project;
  • Understand the power of co-creation with all the participants in the project and learn co-creation frameworks to improve performance;
  • Design integrated strategies to improve performance; Develop the ability to think systemically, dynamically and responsibly in the decision-making process.

Literature

Participants will engage with academic literature from:

  • Project Management
  • System Dynamics applied to project and service management
  • Marketing: Value Co-creation, Motives to Co-create, and Social Capital

Assessment and Completion

This programme does not include formal grading. Participants receive a certificate of completion based on active participation and engagement in simulation exercises and discussions.

Please scroll down to read the detailed sessions curriculum of this workhop Project Management. 

Jorge Sousa

Jorge Sousa

Jorge Sousa recently submitted his PhD on project management dynamics and simulation modelling, with six papers currently under review in leading academic journals. 

With 25+ years leading complex international programs across Africa, Europe, and the Middle East, Jorge bridges academic research with executive practice. As CEO of Whatxnext (winner of the 2025 H2O Sustainability Summit) he applies system dynamics simulation to sustainability, port management, and regenerative business strategies. 

Jorge collaborates with the Regenerative Business Leaders Initiative with VU Amsterdam and collaborates with leading scholars in System Dynamics, bringing real-world complexity into academic research and translating academic insights into business impact.

The programme is delivered in three interactive sessions:

  • Session 1 – Rethinking Project Management: Structures, Complexity, and Hidden Dynamics

    This session offers senior leaders a concise yet powerful synthesis of the structural drivers that shape project performance. Participants critically examine the assumptions behind widely used methodologies (Agile, Waterfall, Hybrid) and discover how these methods influence project behavior over time. Through a systems-thinking lens, the session reveals the often-invisible structures behind rework, change requests, capacity constraints, and productivity erosion, providing executives with a strategic understanding of why projects drift and how these dynamics can be anticipated early.

  • Session 2 – Executive Decision Responses: Trade-offs, Unintended Consequences, and Leverage Points

    In this session, C-level leaders explore the systemic consequences of the most common managerial responses to project pressure. Participants analyze overtime use, accelerated work, and staff expansion (strategies frequently employed in high-stakes environments). The session highlights how these interventions interact with cost, quality, capacity, and long-term organizational health. This strategic perspective enables executives to recognize leverage points, avoid self-reinforcing performance traps, and design more sustainable response strategies.

  • Session 3 – Strategic Co-creation, Stakeholder Alignment, and High-leverage Decision Design

    The final session introduces value co-creation as a strategic mechanism for improving project outcomes in complex environments. Participants explore the motives to co-create value, the role of relational capital, and the dynamics that strengthen stakeholder alignment. Through interactive simulation and executive-level scenario modelling, the session demonstrates how decisions unfold over time and how collaborative strategies can transform project trajectories. The workshop concludes with an integrated simulation exercise and structured reflection on the strategic implications for the organization.

For more information?

Feel free to contact us via:

Vrije Universiteit Amsterdam
Faculty of Social Sciences and Humanities (FSG)
De Boelelaan 1105
1081 HV AMSTERDAM

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