Long stay entry visa (MVV) and residence permit (VVR) procedure

VU Amsterdam needs to apply for a long stay entry visa (MVV) and residence permit (VVR) when you are a non-EU citizen from a country that is not exempted from an entry visa. In case you hold a valid residence permit for study purposes of another EU Schengen country, you are exempted from an entry visa and possibly from a Dutch residence permit as well. Please upload a copy of your residence permit in VUnet.

Step 1: Confirm your participation in VUnet
The visa section in VUnet will only open once you confirmed your participation in the study programme. You have to confirm your participation in VUnet in the COMPLETE APPLICATION section. Please have a look at our manual should you need help with this. This manual also contains information with regards to the visa application procedure in VUnet.

Step 2: Upload the required documents in VUnet
Now that you confirmed your participation, the visa section will become available in the COMPLETE APPLICATION section. Here you can upload all required documents. The following documents are needed to complete your immigration procedure:

  • Copy passport including your signature and any stamped pages (and a copy of your Schengen residence permit in case you have it). Your passport needs to be valid for at least 6 more months.
  • Antecedents certificate signed by hand. Please sign the form with the place and date of signing. Please do not fill in your place and date of birth!
  • TB Statement or TB Appendix B. It depends on your nationality which form you need to submit.
  • Proof of financial means. In this manual you will find detailed information and the requirements concerning the proof of financial means. Important: it is obligatory for students from Bangladesh, China, Nepal and Pakistan to transfer the proof of financial means to VU Amsterdam (option 6).
  • Chinese students also need to apply for a Nuffic Certificate.
  • Indicate in VUnet at which Embassy or Consulate you would like to collect your entry visa. Before you submit your choice, please check whether the representation issues long stay entry visas (MVV) on this website. N.B. when you choose a representation that does not issue long stay entry visas, we will choose another Embassy/Consulate for you.

The documents do need to meet some strict requirements so please make sure that they do before you upload them in VUnet. You can use this checklist to double check that your documents are correct. We strongly recommend that you do so.

Please note that we only accept PDF files. We will reject the documents if they are uploaded in any other type of format. Finally, we can only accept documents in English. Documents in any other language will have to be translated into English by an official and certified translator.

Step 3: Pay the visa fee
Student need to pay for their residence permit by using the online payment tool in VUnet. We need to have received the fee before we can submit the application. The costs are specified as follows:

  • Long stay entry visa (MVV) and residence permit (VVR) cost €250.

These fees are valid as of 1 February 2018 and are subject to change.
We strongly recommend that you use the online payment tool in VUnet to transfer the visa fee. Please note that it may take a few days before the tool is activated in your VUnet after you have started the residence permit procedure. In case you wish to transfer the fee the old-fashioned way, the bank details are as follows:

Account name
Vrije Universiteit Amsterdam
Name of the bank
Deutsche Bank
Address of the bank
De Entree 99-197, 1101 HE Amsterdam, the Netherlands
IBAN
NL49DEUT0488004470
BIC
DEUTNL2N

Please state your name and S+ studentnumber (e.g. s1234567) otherwise we cannot trace the payment. When paid from abroad, all banking costs are to be paid by the application. You can pay your visa and housing fee in one transaction.

DEADLINE

The deadline for completing the residence permit procedure is 1 June (first semester) and 1 December (second semester). When you submit the documents and pay the visa fee after the deadline, we can no longer guarantee that your residence permit will be ready in time for the start of the academic year. The application procedure takes approximately 4 to 8 weeks.

TUBERCULOSIS TEST

Depending on your nationality, you may need to complete a tuberculosis (TB) test in order to receive your residence permit. Please read the TB form carefully to see if you need to be tested upon arrival in the Netherlands. It is important to have yourself tested as soon as possible upon arrival (within 3 months of arrival). Please note that it is not necessary to have yourself tested in your home country. VU Amsterdam will make appointments prior to the Arrival Days for the TB test. In case you cannot make it to any of the proposed days, you can make an appointment yourself at the municipal doctor's office (GGD). Please check the website of GGD Amsterdam for more information.

The address of the GGD Amsterdam office is:

Public Health Service Amsterdam

Nieuwe Achtergracht 100

You can easily get there by public transport as it is very near to Weesperplein, a large public transport station. From Central Station: Metro (all lines), alight at Station Weesperplein. From De Boelelaan or Amsterdam Zuid: Metro 51, alight at Station Weesperplein.

TIMELINE

15 October
From this date on you can start the entry visa and residence permit application procedure.
2 weeks
We aim to check your documents within 2 weeks. When they are all correct and when we have received the visa fee, we will submit the application to the Dutch Immigration Service (IND). In case some documents are insufficient, we wil let you know by e-mail. So keep an eye out for any notifications!
2 to 4 weeks
It takes approximately 2 to 4 weeks before we receive the approval from the IND. We will inform you when the IND has approved your entry visa and residence permit application and we will provide you with detailed information about making an appointment at the Dutch representation to collect your entry visa.
1 to 3 weeks
You make an appointment with the Dutch representation to collect your entry visa.
January
You travel to the Netherlands using the entry visa in your passport. We will schedule an appointment for you with the IND so that you can collect your residence permit. If applicable, we will also schedule an appointment for the TB test.
February
Collect your residence permit at the IND.

STRICT REQUIREMENTS OF THE IND

As an educational institution, we need to apply for residence permits on behalf of all our international students (with the sole purpose of study). We act as your legal sponsor as soon as the IND has approved the resdience permit application. As such, we are liable and bound by the strict and specific requirements set by the Dutch Immigration Service (IND). Not meeting these requirements means we will not submit your application. When we have submitted your application and it is rejected by the IND, or you decide to no longer study at VU Amsterdam, your visa fee will not be refunded. So please make sure that your application is both valid and complete!

AFTER ARRIVAL

Prior to the Arrival Days we will make an appointment for you with the IND to collect your residence permit card. In case your residence permit is not yet ready at that point, the International Office will notify you when your residence permit is ready to be collected. You need to collect your residence permit before your entry visa expires. 

DEREGISTRATION AT IND

When you are no longer a student at Vrije Universiteit Amsterdam, we are obliged to deregister you with the IND. As a result, your residence permit will be revoked. We will deregister you with the IND in the following cases:

  • Your Exchange at VU Amsterdam has ended
  • You quit the Exchange programme

When we have deregistered you with the IND, you will need to leave the Netherlands. When your residence permit is valid for three months or less at the moment of deregistration, the residence permit will not be revoked which means you can stay until the expiry date of your residence permit. In case your residence permit is still valid for longer than three months at the moment of deregistration, your residence permit will be revoked with immediate effect. As a result, you will need to leave the Netherlands as soon as possible.

CONTACT

Please contact us at studentimmigration@vu.nl should you have any questions.